INTERIM CITY CLERK

City Clerk, (INTERIM) under administrative direction, plans, organizes, and directs the operations and activities of the City Clerk’s

Department, including administration, the legislative function, archiving of public records and public information; serves as Clerk/Secretary to the City Council. 

The City Clerk receives general administrative direction from the City Council.

The City Clerk shall give bond in the sum of One Thousand Dollars, or such additional sum as the City shall require

Essential Tasks

Serves as official secretary for the City Council; prepares meeting agendas and related materials; attends all Council meetings, Standing Committees of City Council meetings; work sessions; assists in preparation of meeting agendas; drafts minutes of all meetings of City Council;

Plans, organizes, coordinates, and directs the work of the City Clerk's position; develops and directs the implementation of goals, objectives, policies, procedures, and work standards for the department; develops and directors the department's budget.

Provides proper notification of all official public meetings; maintains Outlook calendar for City Council; sends meeting invites; prepares Weekly Meeting Schedule that is sent out to the City Council, staff, and the general public;

Responsible for maintaining official documents for the city and provides assistance to the City Council as required;

Maintains the Public Records Portal; researches, retrieves, and processes public records requests with timely and accurate responses;

Indexes Meeting Minutes, Ordinance/Resolution Book; Contracts/Agreements; maintains Exhibit

Court Clerk; The clerk of the court

Approves expenditures and supervises preparation of an approves requisitions for materials and supplies;

Serves as official custodian of the City Seal and all public records;

Researches, locates documents and provides information as requested by City Council members, staff, and the general public;

Responds to citizen complaints/inquiries, routes the complaints/inquiries, and follows up accordingly;

Ensures city records are properly disposed of in compliance with the State Municipal Records Retention Schedule;

Administers oaths of office to elected officials as required;

Attends training/continuing education classes/seminars as a means of continuing education and keeps abreast of current trends in new concepts, techniques or principals that affect the office of the Clerk, and maintains current knowledge of the principals of City Government; 

Signs, certifies, and preserves all city ordinances, resolutions, contracts, reports, and other documents; maintains files of city documents; assigns tracking numbers to all resolutions and ordinances; updates indexes;

Maintains the City Code of Ordinances; works with the city’s code codifier to publish supplements; 

Prepares proclamations, resolutions, letters of commendation, letters and certificates of appreciation, miscellaneous correspondence as directed or requested; 

Maintains database for boards and commissions, prepares appointment letters; and provides updates to City Council on a regular basis on items such as term expirations/resignations/vacancies, etc.

Participates in special projects or other duties as assigned.

Accounting background preferred.

The City of Mangum is an equal opportunity employer.